New Timeline - Timesheet Assistant

Timely’s Timesheet Assistant takes the hassle out of time tracking by learning how you work. As it picks up on your habits and patterns, it gets smarter—suggesting time entries that fit seamlessly into your workflow. To get the most out of it, make sure you have the Memory app installed or a Memory integration set up—this gives the assistant the data it needs to learn from your activities.

Once your hours are ready to be logged, the Timesheet Assistant button turns green, signaling that it’s good to go. With just one click, it automatically assigns your time to the right projects, complete with relevant tags and notes. And now, it does even more—transforming raw memory titles into clear, professional summaries so your entry notes are instantly polished and client-ready.
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You’re always in control—you can then review and fine-tune entries before they’re finalized to ensure everything is accurate and aligned with your needs.

Before getting started, make sure you’ve installed the Memory app on your device, as it works alongside Timely integrations to provide the AI with the data it needs for generating suggestions. From there, follow these steps to ensure the Timesheet Assistant is active and configured just how you'd prefer:
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1. Activate the Assistant From the Hours Dashboard, in Timely, click the Options dropdown along the top, and then select “AI Timesheet Creation”.

2. Choose Your Style Next you'll be asked to select the specific style of AI suggestions you'd prefer, based on your logging patterns. You have a few options to choose from:
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Exact: Provides minute-by-minute accuracy for those who need precision.

Efficient: The default setting, which merges nearby activities for a balanced and clean timesheet.

Concise: Groups activities more aggressively, creating a simplified overview of your day.

Choose the style that best matches your needs. You can always switch between them later if your workflow changes.
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3. Next, take note of the additional customizations available under the "Options" section and make those selections that best fit your needs:

Use tags suggested by AI: When selected the Timesheet Assistant will automatically assign suggested tags to generated entries based on your habits.
​Use notes suggested by AI: Similar to the tags option, when this is selected the Timesheet Assistant will include notes in generated entries, based on the contents of the memories included in that time period.

4. Phew, almost there! Once you've made your selections and are ready to go, simply click the Activate AI button to the ball rolling. Just remember that it can take up to 30 minutes for your selections, or updates to these settings down the road, to be processed by the Timesheet Assistant.

Once activated, the Timesheet Assistant continuously learns how you log time. It observes the projects, tags, and notes you assign to your tracked activities and begins making suggestions based on this information.

Over time, the assistant becomes smarter, offering you highly relevant suggestions that are ready to log with minimal adjustment. If AI-generated notes are enabled, the Assistant will also transform your raw memory titles into clear, professional summaries—making your notes more readable and ready for reporting.

These suggestions will appear in a separate column on your timesheet, allowing you to review them before logging:

If the assistant is confident that the suggestions are ready, the Timesheet Assistant button will turn from grey to green, indicating that a single click will log all that time for you:
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While AI is certainly an amazing tool, sometimes a human touch is still needed to make sure everything is running smoothly. So it’s important to regularly review the AI-generated suggestions to ensure accuracy. You have full control over editing these entries—whether it’s adjusting project assignments, adding tags, or adjusting the AI-generated notes. If the Assistant misses a detail or makes an incorrect suggestion, you can manually adjust the entries.
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Once created, you can edit the AI-generated time entries just like you would any other. You can also edit and adjust those generated entries before finalizing by clicking the entry in question from the AI column, adjusting your tags and other items as needed, and then clicking "Save" to finalize:
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To completely reject an entry, simply hover over the suggestion in question and then click the ❌:

It's important to note that if you reject an AI suggestion, Timely will stop suggesting entries for that specific time frame moving forward.

Gone are the days of cryptic, messy time entry notes! Instead of just dropping in raw memory titles, Timely’s Timesheet Assistant now works its magic to transform them into clear, polished summaries—so your notes are client-ready without the extra effort. Less editing, more accuracy, and more time to focus on what really matters. 🎉

How It Works

When you create or edit a time entry using associated Memory activities, Timely's Timesheet Assistant will now:
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✅ Convert technical or cryptic memory titles (e.g., URLs or document references) into readable descriptions.

✅ Group related activities into logical, easy-to-follow summaries.

✅ Ensure a professional, client-friendly tone without losing key details.

✅ Keep your notes concise while preserving important context.

Keeping You in Control

You still have full control over your notes! If you ever need to switch back to the raw memory titles, you can toggle between the AI-enhanced version and the original data. Plus, you can manually edit AI-generated notes just like any other time entry.

Example:

Here’s what AI-generated notes can do:

This feature helps ensure your time entries are instantly more useful for reporting, client billing, and internal documentation—without any extra hassle.

Timely’s Timesheet Assistant is like that super-organized coworker who just gets your workflow—except it gets even better the more you use it! While it’s already designed to make logging time a breeze, a few simple tweaks on your end can help it learn faster and suggest even more accurate entries.
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​📌 Pro Tips for Smarter Time Tracking
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✅ Give it a little guidance at first. The assistant learns by observing your workflow, but it helps to double-check its suggestions early on. If you fine-tune your entries during your first week, you’ll see smarter recommendations roll in fast!
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✅ Name your stuff like a pro. AI might be smart, but it’s not a mind reader (yet 😉). If your files, meetings, and documents have clear names, the assistant can categorize them way more accurately. Setting a clear naming structure early in those other platforms will set you up for greater success later on.

✅ Declutter your Timely workspace. If you’ve got old projects or tags collecting dust, archiving them makes it easier for the assistant to suggest only relevant work. No one needs an entry for that project from 2021 popping up, right?

✅ Filter out the noise. If there are apps or tools you never track time for (like YouTube rabbit holes or your online shopping habit—no judgment 🛍️), hiding them from your timeline keeps things nice and tidy.

✅ Understand how memory grouping works. The assistant pulls from top-level memory items on your timeline—not the little sub-memories within each group. So if you need more detail for an app, try ungrouping those memories in your timeline settings.

⏳ The More You Use It, the Smarter It Gets

Think of the Timesheet Assistant like a playlist recommendation algorithm—it starts with what it knows and gets better with feedback. Fine-tune a little at the start, and soon it’ll be suggesting your time entries like it’s known you forever.

A little setup now = effortless, accurate tracking later. You got this! 🎯

What if the Timesheet Assistant Button is greyed out?

It means Timely AI doesn’t have enough information to log an entire entry automatically. You may need to log additional activities normally until the AI has enough information to begin making further suggestions.
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​Can I change the Timesheet Assistant style after I’ve started using it?

Yes, you can switch between Exact, Efficient, and Concise styles anytime by heading to the Options dropdown. Keep in mind that it may take up to 30 minutes for the change to apply, and any AI suggestions you’ve already accepted will remain unchanged.
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​Can I manually adjust time entries after using the Timesheet Assistant Button?

Absolutely! You have full control over all entries and can edit them as needed.

What happens if a project is archived or unlinked, how will that impact my timesheet suggestions?
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This should be fairly uncommon, but if a project has been archived or unlinked, the timesheet suggestion will appear as “Unknown Project,” and you’ll need to reassign it to an active project before finalizing:
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​Will time entries created by the Timesheet Assistant contain Tags or Notes?
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Yes, time entries created by the Timesheet Assistant can include tags and notes if you’ve enabled those options. The assistant will automatically assign tags based on your habits and include notes from your Memories if the settings are activated.

Will the Timesheet Assistant work without Memory?

No, the assistant requires Memories from either the Memory app or integrations to generate suggestions. Make sure you have one of these set up to use the feature.
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