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Overview
If you’re looking to save time and skip the manual data entry, you can use Zapier to automatically create a time entry in Timely whenever a new event is added to your Google Calendar.
New to Zapier? No problem—you can start with our introductory article for a helpful overview and some sample Zaps to get inspired.
In this article, we’ll walk you through the step-by-step process of setting up a Zap that creates a time entry each time a new calendar event is added.
📅 Google Calendar Zap Setup
First, you'll need head over to your Zapier account and create the first of two important Zaps
Click the "Trigger" option to get started
When prompted, select Google Calendar as the App for this first workflow
Within the “Trigger Event” dropdown, select “New Event”
Under the Account section, ensure you've connected your desired Google Calendar Account and then click “Continue” proceed
When prompted, select the specific Calendar you'd like to prompt this automation and then click the “Continue” button
✋🛑 Before you proceed, you'll want to ensure everything is hooked up correctly. Click the "Test Trigger" button and resolve any issues before proceeding.
💡 Note: The “Test Trigger” step will attempt to pull a recently created event from your calendar. If no event is returned, you can create a test event in your calendar and retest the step or click “Skip Test”.
If everything looks, good click the "Continue" button to proceed to finishing setting up the Timely side of this Zap, outlined below.
⏱️ Timely Zap Setup
When prompted in the next section, select “Timely Time Tracking” for the App section
👀 Make sure your App says "Timely Time Tracking" verbatim, as there are a number of time themed apps and platforms out there!
In the “Action Event” dropdown, choose “Log Time Entry”
In the Account section, connect and select your Timely Account and then click "Continue" to proceed
Choose your Workspace within the dropdown
Within the “Date” field, click the “+” button and choose “Start Date Pretty:”
Select the Project for which the entry should be created
Set the “Logged Duration (In hours)” field to “0”
⚠️ This field must be set to "0" (zero) in order for the Zap to function properly
In the “Logged Duration (in minutes)” field, click the “+” and choose “Duration (minutes):”
Set the “Timestamp (Start)” field to “Event Begins:”
Set the “Timestamp (End)” field to “Event Ends:”
Fill out any additional relevant or desired fields
Once everything is set, your completed section should look similar to this:
If everything looks good, go ahead and click the "Continue" button to finalize and move on to the next step
When prompted, we recommend you Test the step, and if successful, click “Publish”
🏁🏁 You're all set! Once your Zap is published and turned on you should see those time entries begin auto-populating based on your calendar activity.
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